ASSISTANT TO THE CITY MANAGER

Admin
Full-time
City of Huntington Beach
12/06/2019

APPLICATION DEADLINE: FRIDAY, DECEMBER 6, 2019 AT 5:00 PM
Click HERE to view the full job posting and to apply online!

Salary: $8,465.60 - $10,486.67 Monthly

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team.  At this time, we have an outstanding career opportunity available, as we're looking for that "right person" to serve as an Assistant to the City Manager in the City Manager's Office.
 
Now the ideal candidate we're out to find is anything but ordinary.  Yes, we're looking for an expert municipal management generalist who has a comfortable familiarity with the inner-workings of a leading full-service city organization.  And of note, the successful candidate will have an opportunity to help design and shape their role within the organization. 
 
But be aware that here in Huntington Beach, we are looking for so much more than just someone with premier technical skills.  Because of primary importance for our organization will be the identification of an individual with a genuine leadership style grounded in humility.  The successful candidate will have to understand and value the critical importance that people play in building a successful organization.  And of note, our next Assistant to the City Manager will need to absolutely and authentically...

- ...be willing to put the needs of the team ahead of any personal desires or ambitions.
- ...have a high level of emotional intelligence, and a genuine love and passion for people.
- ...demonstrate a desire to engage in the truly hard work needed for an agency to be premier. 

So if you have a passion for teamwork and a commitment to continual improvement... if you are intrigued by the thought of being part of a team tasked with changing the world that is Huntington Beach for the better... if you are looking to join an organization that values people and community and the delivery of real results...
 
If that's you, then we would love for you to consider joining our team here in Huntington Beach. 
  
Key traits for our ideal Assistant to the City Manager include:
- A relationship builder and connector.  Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action.
- Leadership through consensus.  Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action.
- A keen sense of ethics.  Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right."
- Community oriented.  Someone able to see the strengths, assets, and potential within a community, and an individual who operates with a profound respect for understanding the aspirations and needs of the people in Huntington Beach.
- Innovative and flexible.  Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization.
- Obsessive about outcomes.  Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
- A strategic problem-solver.  Someone able to break large problems into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
- Intellectual curiosity.  Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
Self-driven.  Someone with superior written, organizational, and project management skills who follows through on all facets of work.
- A polished and professional demeanor.  Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
- A sense of humor.  Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with humor and grace.


JOB SUMMARY
Under general direction, provides professional-level managerial support to the City Manager and Assistant City Manager on a variety of difficult, complex and sensitive administrative matters; provides high-level research and analysis; reviews, reports, and monitors legislative and other intergovernmental activities.

SUPERVISION RECEIVED AND EXERCISED
Reports to:  City Manager and/or Assistant City Manager
Supervises:  Interns and volunteers

DISTINGUISHING CHARACTERISTICS
The Assistant to the City Manager is an advanced journey level job class with responsibility for coordinating and overseeing a variety of complex and confidential matters including, but not limited to, legislative policy analysis and intra/inter-governmental relations. This classification is distinguished from the Assistant City Manager in that the Assistant City Manager exercises general direction over managerial, administrative, professional and clerical staff and serves as the City Manager in his or her absence.

Note: This job description is currently being updated and is under review for final approval.

EXAMPLES OF ESSENTIAL DUTIES
- Supports the City Manager, Assistant City Manager, and department directors on matters pertaining to assigned functions, programs and projects; prepares the City Manager's Office budget and oversees the expenditure of funds;
- Conducts major analytical and research assignments, and develops recommendations on administrative and operational issues and problems with citywide impact;
- Develops and assists in the development of strategies to accomplish City goals and objectives;
- Provides guidance to City departments according to the directives of the City Manager; coordinates activities with those of other departments and outside agencies;
- Directs and participates in the preparation of various documents, including but not limited to correspondence, reports, resolutions, ordinances, contracts, and presentation materials;
- Researches, prepares and presents oral and written reports, responds to citizen inquiries;
- Monitors, analyzes and evaluates legislation and other intergovernmental activities affecting the City; prepares and/or coordinates appropriate responses to legislation impacting City operations and/or the community at large;
- Maintains effective and extensive professional relationships with representatives of other local, state and federal agencies;
- Attends a variety of meetings and civic functions; serves as the City Manager's representative/staff liaison at meetings of City management and staff, commissions, committees and other organizations as needed;
- Represents the city in multi-jurisdictional meetings and with community groups, advisory boards and other governmental agencies;
- Attends professional training to stay abreast of industry best practices;
- Reports to work as scheduled and works a variety of schedules including evenings, weekends and holidays as required;
- Maintains a regular and consistent attendance record;
- Travels to offsite locations within and outside the City;
- Performs other related duties as assigned.
The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification.  The City, at its discretion, may add, modify, change or rescind work assignments as needed.

MINIMUM QUALIFICATIONS

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.  A typical combination includes:

Knowledge of: 
- Principles and practices of municipal government administration, including goal setting, program development, implementation and evaluation
- Municipal governance structure, practices and policies
- Pertinent Federal, State, and local laws, codes, and regulations
- Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs
- Public agency budgetary, contract administration, and City-wide administrative practices
- State and federal constitutional and statutory provisions relating to municipalities
- Methods and techniques of research, analysis, and statistical and analytical report preparation
- Methods and techniques of contract negotiation and administration
- Customer service and public relations
- English usage, spelling and grammar; principles of public speaking

Ability to:
- Develop alternative resolutions to problems and recommend a balanced use of strategic and administrative approaches in resolving issues
- Analyze, appraise, and organize facts, data, and information and present findings and recommendations in oral and written reports
- Manage a variety of complex and challenging projects simultaneously to completion
- Exercise judgment, initiative, decisiveness, and creativity necessary in situations involving the direction, control and planning of multiple programs, and in critical or unexpected situations involving considerable risk or loss to the City
- Review, discuss, and advise regarding legislative and policy issues
- Interact with public officials; work cooperatively with employees, customers, clients, and the public
- Produce documents written in the English language using proper sentence structure, punctuation, grammar, and spelling
- Communicate orally in group, face-to-face, and one-on-one settings
- Maintain accurate records; operate personal computer and standard software applications;
- Establish and maintain effective interpersonal relations with those contacted in the course of work

Education:  A Bachelors Degree in Public or Business Administration, Political Science or a closely related field from an accredited college or university is required. Master's Degree in Business, Public Administration, Political Science, or a closely related field from an accredited college or university, is preferred.

Experience: Five (5) years' increasingly responsible experience conducting complex administrative analysis, managing legislative affairs, or other professional-level municipal management support activities including lead or supervisory experience.  Masters Degree may substitute for one (1) year of experience.

License/Certification:  A valid California Class C driver's license with an acceptable driving record required by time of appointment and during the course of employment. 

SPECIAL CONDITIONS

Employees regularly assigned/required to drive a city or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice program.

Public Employee Disaster Service Worker: In accordance with Government Code Section 3100, all Huntington Beach city employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. 

APPLICATION AND SELECTION PROCEDURE:
- An official City of Huntington Beach online job application must be filled out in its entirety.
​- Please attach to your online application: A cover letter, resume, list of references and a copy of a staff report that you drafted on the most interesting and/or complex topic that you have addressed during yoru career
- Applications will be closely reviewed for relevant experience, education and training. 
- Applicants must clearly demonstrate meeting minimum education and experience qualifaction and other supplemental question requriemetns by demonstrating proof or submitting supporting information/documents or they may be subject toe exclusion from further consideration.
- Depending on the applicant pool, all applicants meeting the minimum qualifications will NOT necessarily be selected to participate in the hiring process. 
- Applicants who BEST meet the City's needs will be invited to an oral board exam (weighted 100%) - tentatively scheduled for December 17, 2019. 
- Successful candidates will be placed on an employment eligible list from which hires may be made. The employment eligible list is valid for up to one year, unless exhausted sooner. 
- Upon conditional offer of employment a pre-placement medical evaluation, drug screen (selected positions), TB screening, Livescan fingerprinting and/or other related background investigations must be completed with acceptable results. 
- Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification. 

Please Note: Our primary means of communication with applicants is sent via email; therefore, please include a valid email address on your application.