Assistant to the City Manager

City of Lake Forest
Until Filled

This is a continuous recruitment that will remain open until filled. The first review will be conducted on December 6, 2020.

Under general direction, performs complex administrative, financial, systems, statistical, and other management analysis in support of City-wide activities, functions and programs; provides recommendations related to policies, procedures, and budget development and implementation; engages in legislative monitoring and intergovernmental relations functions; coordinates assigned activities with other divisions, outside agencies, and the general public; and may supervise staff. Serves as a member of the Executive Management Team.

Examples of Duties

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.

Supports City Manager by providing complex analysis and recommendations; writes memoranda, letters, and staff reports for City Manager and City Council presentation; monitors budget performance for various programs and the completion of budget goals.

Communicates City Manager's direction to Management Team and staff; represents City Manager at various internal and external meetings; serves as a member of the Executive Management Team.

Conducts major operational analysis and feasibility studies; considers study goals and needs, prior history, demographic variables, revenue and expenditure factors, intergovernmental relations, mitigation steps, and levels of community support.

Monitors financial status of different programs and reports on developer obligations, task completion, and payments issued.

Leads interdepartmental projects and initiatives; acts as Project Manager for major initiatives in order to ensure that projects are completed on time according to milestones in the scope of work.

Manages Customer Relations Program to ensure communications from public are responded to appropriately and in a timely manner; updates City Manager on any pressing constituent issues; resolves escalated community and public issues.

Reviews all City Council/ Housing Authority staff reports for proper content and format prior to submittal to the City Manager.

Organizes, delegates, and evaluates tasks completed by the Management Analyst and Interns. Attends meetings, prepares agenda and staff reports, and follows up on the status of outstanding action items.

Coordinates Agenda and special projects through the Development Coordinating Committee. Prepares complex and other time sensitive correspondence on behalf of the Mayor and City Council.

May perform legislative analysis of proposed bills in order to draft positions on issues. Represents the City effectively in meetings with commissions, community groups, governmental bodies, the media, and the public.

Attends City Council and other required meetings as necessary; may occasionally answer questions and make presentations.

Performs related duties as required.

Typical Qualifications

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Principles and practices of public administration including the organization and functions of municipal government; advanced principles, practices and methods of administrative, financial, organizational, intergovernmental, economic and procedural analysis; public administration principles and policies; contracts administration principles; applicable laws and regulations; principles of statistical and comparative analysis; principles and methods of budget development, administration and revision; responsibilities of federal, State, and local government and legislative practices; principles and practices of employee supervision, including training and performance evaluation; principles of effective public relations; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Perform the full range of complex and difficult professional analytical, programmatic, and administrative duties involving the use of independent judgment and personal initiative; operate personal computer to utilize spreadsheet and word processing applications; analyze complex and sensitive administrative, operational, economic, political and organizational problems, evaluate alternatives, reach sound conclusions, and present viable recommendations; collect, evaluate and interpret myriad data, either in statistical or narrative form; interpret and apply laws, regulations, ordinances and policies; plan, direct and review the work of support staff; prepare clear and concise reports, correspondence and other documents; ensure the maintenance of accurate records; coordinate multiple complex projects and meet critical deadlines; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those encountered in the course of the work.

Licenses/Certificates/Special Requirements:

A valid Class C California Driver's License and the ability to maintain insurability under the City's Vehicle Insurance Policy.


A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with a Bachelor's degree in business, public administration, or a closely related field and five years of professional experience in administrative, management, systems, operations, budgetary and similar analysis; including two years of administrative and supervisory responsibility; or an equivalent combination of training and experience. A Master's Degree in Public Administration, Business Administration, or a closely related field is highly desirable.
Supplemental Information
The physical and mental demands and work environment described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this class, the employee is regularly required to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Specific hearing abilities required by this job include hearing in the normal audio range with or without correction. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands:

While performing the duties of this class, the employee is regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; observe and interpret data and situations; use math and mathematical reasoning; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; learn and apply new information or new skills; work with constant interruptions; and interact with City officials, media, citizens groups, employees and others encountered in the course of work, including occasionally dealing with conflict situations.

Work Environment:

The employee works primarily in a standard office environment with some travel to different sites and locations; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.