Budget Manager

Finance
Full-time
City of Fountain Valley
Until Filled
hr@fountainvalley.org
(714) 593-4506

BUDGET MANAGER
Individually Represented Professional and Technical Employees (IRP&T)
 ($105,340.15 - $128,041.61/year)                                                                                                                                                                                                               PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME UPON RECEIVING ENOUGH QUALIFIED APPLICANTS

ABOUT THE POSITION: 
The City of Fountain Valley is recruiting to fill the position of Budget Manager. The goal of the Finance Department is to provide timely and accurate financial information to city management, City Council and the public and administer the City’s assets including cash and investments, in a prudent and responsible manner.
 
Under direct supervision of the Finance Director, is directly responsible for functions within the budget and utility billing divisions. The Budget Manager is a confidential, unrepresented, exempt-level position that provides analytical data, information, and reports in support of the City’s labor negotiations function.
 
The incumbent will have many opportunities to expand their knowledge and skills on technology implementation, utility rate studies, and rate setting processes set forth within the parameters of Proposition 218. Additionally, in this position you will have the opportunity to develop leadership abilities and personal management skills.
 
ABOUT THE TEAM:
The City's Finance team is a small close-knit group with a strong sense of camaraderie, and cohesion. We leverage our individual experience and expertise for collaborative problem solving and we enjoy discussing, learning, and planning new financial modeling and how they can be strategically implemented.
 
IDEAL CANDIDATE WILL: 
This excellent mid management opportunity is for a hands-on Budget Manager with a breadth of financial services experience and skills. Together with the position qualifications, the ideal candidate will:

Have a broad knowledge base in the areas of local government accounting, financial reporting, budgeting, grant management, utility billing, and business licensing.
 
Have knowledge and experience with ERP systems and implementation, to include related technologies.

Have strong skills in analytical and financial modeling and presentations.
Possess strong managerial skills and to include prior experience supervising professional, technical, and support team members.

Have a strong aptitude for clear, concise, and direct communication, as well as the ability to succinctly summarize complex financial information in an easy to understand manner.
 
Have a leadership style that is characterized by integrity, ethical decision making, responsibility, confidentiality, collaboration, effective problem solving, and customer service.

Represent the Finance Department well and make effective presentations in public situations including City Council meetings and other community meetings in the absence of the Finance Director or as assigned.

Be a skilled and organized manager who will promote an atmosphere of teamwork and professional development.

Have the ability to prepare accurate, concise and comprehensive fiscal analysis and reports.

Have a positive, can-do attitude setting an example for others within the department and throughout the organization.

Possess strong interpersonal communication skills and work style that includes a balance of humor and humility.
                                                
CLASS DEFINITION:
Manages the annual development and ongoing implementation of the City’s operating and capital improvement budgets; plans, organizes, directs, and evaluates a variety of City financial activities, including the work of staff performing City budgetary activities citywide; performs related management and supervisory work; and assures department compliance with applicable Federal, State, and local laws, ordinances, and codes.

DISTINGUISHING CHARACTERISTICS
This classification is distinguished by the highly complex managerial and administrative duties performed with minimal supervision. The incumbent is responsible for the successful planning, development and management of the City’s operating and capital improvement budgets; recommends financial and budgetary policies and procedures to ensure compliance with City leadership and Council adopted strategic and fiscal initiatives.  The Budget Manager is responsible for providing financial information and analysis to aid in executive management decision making and performs the highest level of complex budget analysis. 
The Budget Manager has frequent interaction with staff and leaders of other City Departments, the City Manager, the Mayor, Council members, and citizens and is distinguished from lower-level management and analytical classifications in that the former is responsible for all budget services, while lower-level classifications manage either portions of financial services or assist in development of segments of the City budget. The Budget Manager is distinguished from the higher-level classification of Director of Finance in that the latter has broader responsibility for managing and overseeing all the activities and sections within the Finance Department.

SUPERVISION RECEIVED AND EXERCISED:
The Budget Manager receives general direction from the Director of Finance, and provides direct supervision to professional and technical level finance staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Coordinates and develops activities related to the preparation and monitoring of the City's annual budget; reviews all departmental budget submittals and makes recommendations; presents the proposed annual operating budget to the City Council for consideration.  

Prepares, reviews and analyzes quarterly and annual comparison reports, cost statements, and budget estimate reports, including complex personnel costing, as it relates to the preparation of the City's annual operating budget, labor negotiations, and long range financial planning.

Evaluates budget proposals and recommends allocations.

Facilitates development of the city budget policy, trend analysis and forecasting involving historic, current-year and multi-year review of expenditures and revenues.

Supervises and directs the activities of staff including employee selection, work assignment, performance evaluation, employee development, disciplinary action, and complaint resolution.

Communicates budget policies, procedures and outcomes to departments, city officials, citizens, the press and other interested parties.

Reviews citywide budget adjustments, including transfers, updates and funding source information.

Represents the department and the City to outside agencies and organizations including the City’s Tax Measure Oversight Committee.

Researches, prepares and presents technical and administrative reports; prepares written correspondence; provides presentations to the City Council and other City Boards and Commissions.

Provides highly responsible and complex administrative support to the Finance Director.

Assists City department managers by providing financial advice, support and assistance.

Forecasts short and long-term revenues and expenditures for the City’s General Fund and other funds using trend analysis or other appropriate models; assists with forecasting economic trends and predicting impact on City finances.

Provides labor negotiation costing support, including cost analysis of proposals, and presents costing information to labor groups and City Council.

Monitors legislation and assures City compliance with finance-related laws, regulations, statutes and codes.

Builds and maintains positive working relationships with coworkers, other City employees, and the public using principles of good customer service.

Identifies and resolves complex budgetary and financial issues and problems; provide timely, accurate, and informative financial analysis and make recommendations for improvements.

Coordinates the monitoring of budget execution and year-end fiscal closing.

Perform other duties as assigned.

QUALIFICATIONS GUIDELINES:
Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

EDUCATION:
Graduation from a four-year college or university with a Bachelor's Degree with major
coursework in business, accounting, public administration or closely related field is required. Completion of a Master’s Degree in Public or Business Administration preferred.

EXPERIENCE:
Five years of progressively responsible public sector budgeting or accounting experience, including two years in a supervisory role.  Previous experience with implementing an ERP system desired.

REQUIRED KNOWLEDGE AND SKILL LEVELS:
Principles and objectives of the budget process; including preparation, adoption, implementation, and evaluation/audit;
Business computer user applications, including spreadsheet programs and automated financial management systems;
Principles and practices of effective employee supervision including selection, training, evaluation, and discipline, team building and employee empowerment programs.
Preparation of staff reports for Council consideration.
General operations, public policy and fiscal complexities of local government.
Principles of financial reporting and cash management principles and procedures.
Advanced knowledge of accounting principles and procedures.
Ability to present complicated financial information to the City Council, public and labor groups.
Principles of cost allocation plans and budgetary systems and procedures.
Understanding of the role of the Finance Department in supporting the work of all other departments in the City.

REQUISITE ABILITIES:
Prepare and present complex narrative and statistical reports, correspondence, and other documents.
Exercise good judgment and discretion.
Prepare, examine and verify financial statements, reports and analyses.
Maintain confidentiality in regard to critical and sensitive information, records, and reports.
Proficient in the use of a variety of computer software, including Word, Excel, Outlook, PowerPoint, and other modern software packages, as well as analyze complex automation requests. Experience with Tyler Munis ERP system is highly desirable.
Communicates effectively, orally and in writing.
Adhere to multiple deadlines, handle multiple projects and establish priorities.

SUPPLEMENTAL INFORMATION

SPECIAL REQUIREMENT:

Prepare for and attend meetings after normal working hours as required.

LICENSE REQUIRED:
A valid California Class C Driver’s License is required.

PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS:
Work is primarily performed in an office environment requiring prolonged sitting or standing; walking, kneeling, crouching, squatting, stooping, bending, leaning and twisting; operating a computer terminal, and calculator; exposure to computer glare, vibrations and pitch; ability to lift, carry and move objects totaling approximately 15 pounds in weight and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed. 

NOTE:
The above statements are intended to describe the general nature and level of work performed by persons assigned to this job.  They are not intended to be a comprehensive list of all duties, responsibilities and skills required.

FAIR LABOR STANDARDS ACT DESIGNATION:
Exempt

To apply online visit:
https://www.fountainvalley.org/261/Employment-Opportunities