City Clerk

Admin
Full-time
City of Solvang
Until Filled

CITY CLERK
City of Solvang, California
SALARY: $89,835 - $112,257

The City of Solvang, California seeks an experienced and knowledgeable City Clerk to provide oversight, planning, and direction of the operations and services of the City Clerk’s Office. This position will prepare, post, record, and maintain the agendas, minutes, and records for the City Council in accordance with statute. The ideal candidate will demonstrate knowledge of municipal government operations and procedures, as well as knowledge of State and municipal laws related to official records maintenance, public disclosure and elections. The ideal candidate will establish professional working relationships with all levels of the organization, remain apolitical, and work effectively with the City Manager. These winning technical and interpersonal strengths combined with the ability to communicate effectively, produce accurate and transparent records, possess strong customer service skills and the desire to learn, will ensure efficient management of the day-to-day Clerk’s Office needs.

THE JOB
The City Clerk (Clerk) reports directly to the City Manager, working closely with the City Council and City Attorney. The Clerk provides administration of the statutory functions of the office of the City Clerk in maintaining transparency to the public and City staff. This position may supervise other clerical staff and will enable the public to have assurance that the democratic processes of elections, access to city records, and all legislative actions are transparent, comply with federal, state and local regulations, and are properly recorded.

The Clerk will also coordinate the codification of the City’s Municipal Code; ensure compliance with conflict-of-interest laws and Fair Political Practices Commission regulations; schedule mandated training for City staff and work on program activities with other City officials, departments, outside agencies, organizations, and the public; assist with bid openings; and provide responsible and complex staff support to City Manager.

The Clerk will demonstrate competence with digital processes and think innovatively with a vision geared towards improvements and efficiencies. The Clerk will improve workflows and continue to flourish our recently implemented online system for public information requests. The candidate selected will be required to work an extended work schedule to attend legislative, commission, and council meetings and demonstrate experience using word processing and spreadsheet applications to prepare reports, correspondence, charts, and other office related documents.

THE IDEAL CANDIDATE
The ideal candidate will be professional, dedicated, and will understand the importance of managing highly confidential information. The candidate will develop positive relationships with both internal and external stakeholders and the general public and have the ability to maintain sophisticated records and filing systems with a high-level of detail and accuracy.

The ideal candidate will have excellent communication skills and demonstrate calmness under pressure. Because of the nature of the job, this candidate will be apolitical, and demonstrate a high-level of emotional intelligence. Ideally, we would like an administrative professional who has experience working in a City Manager or City Clerk’s office, and is well versed in applicable laws and regulations. A team oriented, flexible candidate who will champion the organization’s goals will fit well in this role!

MINIMUM QUALIFICATIONS

• High school graduation or GED and three (3) years of increasingly responsible experience in a City Manager’s and/or City Clerk’s office and/or governmental office, including at least one (1) year directly engaged in municipal records management, OR

• Any combination of training, education and experience that provides the knowledge, skills, and abilities necessary to fulfill the duties of this position.

• Notary license required within 6 months of hire.

DESIRABLE QUALIFICATIONS

• Bachelor’s degree from an accredited institution in a related field.

• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

• Current technical/professional knowledge of complex principles, methods, standards and techniques associated with the scope of work of a recognized profession, such as:
o. Municipal government operations, structure and regulation, pertaining to the Brown Act, Maddy Act, Political Reform Act, Public Records Act, Elections Code, etc.
o. Basic principles and practices of administrative procedures, budget, accounting, information technology, supervision and evaluation of staff.
o. Government code sections as they relate to legal requirements of agenda preparation and posting, records management, legal advertising, public hearings, etc.

• Desired licenses and/or certifications associated with the assignment, such as:
o. Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks, or Certification through the American Records Management Association is desired.

For more information and to apply, please see the full recruitment brochure: https://indd.adobe.com/view/262a20b4-5761-433b-a735-a2d3bba86c8e

HOW TO APPLY: for first consideration APPLY by May 18th at:

• https://wbcpinc.com/job-board

SECURE THE DATES:

• Interviews will be held on June 7th and June 8th (candidates invited to interview will need to be available for both days – these interviews may be virtual or in person, or a combination of both).

Please contact your recruiter, Sam Sackman, with any questions:

• sam@wbcpinc.com

• 541-630-0657 (direct) 866-929-9227 (Toll Free)

The City of Solvang is an equal opportunity employer encouraging workforce diversity.