CONTRACT ADMINISTRATOR

Full-time
City of Huntington Beach
marisa.areyan@surfcity-hb.org
7145365499

APPLICATION DEADLINE: Friday, June 11, 2021 at 5:00 PM PST
Click HERE to view the full job posting and to apply online!

Here in Huntington Beach, we believe passionately that the key to becoming the best beach City in the world starts and ends with finding the right people to join our team.  At this time, we have an outstanding career opportunity available, as we're looking for the "right person" to serve as Contract Administrator and join our Public Works team.
 
The City of Huntington Beach Public Works Department provides outstanding programs, services and facilities to enhance and enrich the lives of our residents and visitors.  We are seeking candidates with:
  • A college degree in a related field and experience in the area of contract administration of public projects.  
  • Three years' continuous experience employed by - or under contract with - a public agency involved with the construction of infrastructure projects is preferred.  
  • Familiarity with California Public Works contract law and Public Works standards (Greenbook) for plans and specifications, 
  • Can work effectively meeting deadlines in reviewing plans, specifications, cost and schedule analysis, and preparing related reports and recommendations.

Key traits for our ideal Contract Administrator include:
  • A relationship builder and connector.  Someone who can quickly forge strong, trusting relationships with diverse sets of people, and readily inspires others to action.
Leadership through consensus.  Someone who is an approachable consensus-builder, but is also capable of independent and decisive thought and action.
  • A keen sense of ethics.  Someone who recognizes the importance of personal and organizational integrity, and someone comfortable raising and discussing ethical issues with the goal of "doing what's right," not "being right."
  • Innovative and flexible.  Someone able to see beyond what currently exists, and is constant in their pursuit of realistic game-changing breakthroughs for the Huntington Beach organization and community.
  • Obsessive about outcomes.  Someone who makes data-driven decisions and stays laser-focused on truly audacious goals while balancing the day-to-day needs of the organization.
  • A strategic problem-solver.  Someone able to break large challenges into smaller, manageable pieces, and then works to identify trends and prioritizes solving the root cause of issues.
Intellectual curiosity.  Someone who is an excellent listener, and who applies strong critical thinking skills and business judgement to complex issues.
  • A polished and professional demeanor.  Someone who will take great pride in representing the Huntington Beach community, and one who will serve as an ambassador for the City.
  • A positive attitude.  Someone who understands that even the best laid plans can go wrong, and has the self-confidence to course-correct with positivity and grace.

JOB SUMMARY
Under administrative direction, develops, manages and coordinates assigned construction projects.
 
SUPERVISION RECEIVED 

Reports to:  Construction Manager

DISTINGUISHING CHARACTERISTICS
 Differs from Construction Manager in that Contract Administrator performs professional level construction project management and contract administration work while Construction Manager oversees all activities associated with assigned construction projects, including contract administration, project management, surveying, and inspections.

EXAMPLES OF ESSENTIAL DUTIES
-Administers and facilitates assigned construction projects
-Writes Request-For-Proposals (RFPs) and Request for Council Action (RCAs) 
-Evaluates professional service consultant proposals, issues and monitors task orders for various project assignments 
-Oversees day-to-day construction administration activities for both City and outside agency projects
-Researches, analyzes data and monitors City's adherence to government required codes and regulations  
-Approves progress payments and other disbursements  
-Visits construction sites to ensure compliance with provisions of contracts 
-Interfaces with Public Works Inspectors to ensure contractor work is compliant with plans and specifications
-Evaluates and monitors schedules, budgets and estimates 
-Authorizes and processes extra-work, time-and-material directives issued to contractors
-Documents,  prepares, reviews, and presents justifications for change order requests to Construction Manager for approval
-Negotiates and resolves construction disputes; makes on-site inspections
-Coordinates contract administration activities and maintains communication with stakeholders, including other departments, contractors, and various agencies 
-Develops and implements performance measurement reports for monitoring projects 
-Performs project risk assessments, mitigation and monitoring to evaluate consequences of changes either in design or construction and advises as appropriate
-Interfaces and coordinates with design for assessing existing utilities during design and their relocation prior to construction
-Interfaces and coordinates with utility companies on capital improvement projects with established underground utility districts 
-Represents department at  various public outreach and town hall meetings with residents and businesses
-Prepares reimbursement reports for various founding agencies; monitor projects for adherence to Federal and State labor laws
-Reports to work as scheduled and works various hours, including nights and weekends as deemed necessary by manager/supervisor to conform with changing priorities and meet deadlines
-Travels to construction sites and other locations during the course of work
-Maintains regular and consistent attendance record
-Performs related duties and responsibilities as assigned

The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification.   The City, at its discretion, may add, modify, change or rescind work assignments as needed.

MINIMUM QUALIFICATIONS
Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying.  A typical combination includes:

Knowledge of:  
- Principles and practices of construction management and contract administration 
- Applicable local, state, and federal laws, codes, ordinances, rules and regulations governing public works construction projects 
- Correlating American Public Works Association  (APWA) Greenbook and Caltrans standard specifications; 
- Scheduling practices
- Modern principles of civil engineering principles and design applicable to construction projects
- Street, highway, traffic control, water and sewer construction and maintenance practices; 
- Conflict resolution techniques 

Ability to:  
- Oversee and manage public works construction projects 
- Interpret and apply construction management policies, procedures, laws, rules and regulations and administrative and departmental policies and procedures
- Insure that all phases of a project are completed in a timely manner and comply with specifications, timetables and financial guidelines
- Work independently while exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs
- Research, collect, compile, and analyze information and data
- Maintain and update records, logs and reports
- Understand and follow verbal and written instructions
- Communicate clearly and concisely, both orally and in writing
- Operate a variety of office equipment including computers and associated business software applications.
- Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work
- Travel to offsite locations within a reasonable time frame

Education:  Bachelor's degree from an accredited college or university in construction management or other related field.  

Experience: Three years' professional experience in construction project management or contract administration.

Licenses/Certifications:  
A valid California Class C driver license with an acceptable driving record required at time of hire and throughout employment.

Certification as a Professional Construction Manager preferred.

Registration in the State of California as a Professional Engineer desirable.

SPECIAL CONDITIONS
Employees regularly assigned/required to drive a City or personal vehicle in the course and scope of work shall be required to participate in the DMV Employer Pull Notice Program.

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