Deputy City Clerk

Other
Full-time
City of Hollister
5/20/2022
(831) 636-4301 x1118

The City of Hollister invites applications for the position of Deputy City Clerk!
 

Annual Salary:  $94,784.82-$115,211.98


FINAL FILING DATE: Friday, May 20th, 2022 @11:30pm

This is an open recruitment. Qualified candidates from the public and qualified career City employees are encouraged to apply. The eligibility list that is developed from this recruitment process may be used to fill future vacancies in the Deputy City Clerk classification or in similar classifications.
 

Position: Under direction, to perform a variety of complex and responsible administrative and clerical duties in the conduct of activities of the City Clerk’s Office; and to maintain official City records.
 

Supervision Exercised: May exercise technical and functional supervision over clerical and temporary staff.
 

Qualifications: Any combination equivalent to experience and training that would provide the required knowledge, skills, and abilities would be qualifying.
 

Experience: Four (4) years of increasingly responsible secretarial and clerical experience which includes two (2) years of extensive public contact.
 

Training: Equivalent to the completion of the twelfth grade supplemented by specialized training and course work in office practices and city government.
 

Physical and Other Requirements:  Meet the physical requirements necessary to safely and effectively perform the assigned duties. Ability to work in a standard office environment.
 

License & Certificate: Possession of an appropriate, valid California driver’s license is required.

Possession of, or ability to obtain, certification as a Notary Public is desirable.

Possession of, or ability to obtain, the Certified Municipal Clerk (CMC) certificate, designated by the International Institute of Municipal Clerks.
 

Typing Certificate must be submitted with application. Typing tests may be completed on the typing.com website here: https://www.typing.com/student/tests   
Please login, you will need to sign up if you do not have an account, and select the "Tests" tab on the top of the webpage. The 5-Minute typing test is required. Once you complete the typing test, you will be able to print your Certificate of Accomplishment. 
 

Examples of Duties: Coordinate with other departments in preparing agendas for City Council, Housing Authority, or other meetings; assemble and distribute meeting agendas, agenda packets, and other materials including posting to the City's website. Attend meetings as assigned; take and transcribe City Council and other assigned meeting minutes; maintain subject index records for future reference of actions taken at City Council and other meetings. Prepare and distribute updates and revisions of Council policy and those of City boards, commissions, and committees. Respond to inquiries from the public by letter, email, telephone, and in person regarding Council action and records; research information for the public or City staff when necessary. Compose and schedule legal notices for publications; prepare and distribute certified copies of City documents. Maintain administrative files including historical legal documents, resolutions, ordinances, agreements, deeds, and contracts; retrieve, destroy, and store records according to policies and procedures including but not limited to the adopted Records Retention Schedule. Maintain records of all appointments for City commissions and committees. Receive and process claims, sealed bids, and appeals for City Council and Planning Commission agenda items. Assist County officials in holding elections; issue nomination papers to candidates and explain requirements. Maintain Conflict of Interest and Financial Disclosure Statements of all elected officials, commissioners, and executive staff in accordance with laws and regulations. Perform the day-to-day functions of the City Clerk's office. Serve as City Clerk upon the request or absence of the City Clerk. Maintain and update City Municipal Code Books. Accept legal documents on behalf of the City. Perform related duties and responsibilities as assigned.
 

How to Apply: Visit the City of Hollister website at http://hollister.ca.gov/employment/ and select the “Online Application” button or input this link https://www.applitrack.com/hollister/onlineapp/ into your browser to access the City’s online application. Online applications are due by 11:30pm on Friday, May 20th, 2022. For further details on how to apply online, please refer to the FAQs posted on the City’s website. If assistance is needed, please contact the City of Hollister’s Human Resources Division at (831) 636-4301 x1118.
 

Selection Process: Candidates presenting the most desirable combination of education, experience and/or training as stated in this announcement will be invited to continue in the selection process. The selection process may require any combination of the following: application appraisal, written examination, performance test, and personal interview conducted by an outside oral panel and/or the Department. Following the examination process, successful candidates are placed on an employment list.  Appointment will be made from the employment list. Appointed employee(s) will be required to pass a pre-employment physical examination, background investigation, and live scan fingerprints check.

Examination Process: TBD
This will be a multiple choice exam that may include: reading comprehension, written communication, vocabulary, etc. Allow for 2 hours for testing. 
 

Equal Opportunity/Affirmative Action:  The City of Hollister does not discriminate on the basis of race, color national origin, ancestry, sex, religion, sexual orientation, age, disability, marital status, political affiliation, or any other non-merit factor.  The City of Hollister encourages minorities and women to apply.  The City of Hollister makes reasonable accommodations for the disabled.  Individuals requiring any accommodation in order to participate in the testing process must inform the Human Resources Office in writing no later than the final filing date stated in the job announcement.  Requests for accommodation should include an explanation of the type and extent of accommodations needed to participate in the selection process and/or to perform the duties of the job for which they have applied.
 

Post-Offer Medical Examination: Prior to appointment, the selected candidate is required to pass a post-offer medical examination. Candidates are encouraged not to resign or give notice to current employers until the medical exam is successfully completed and passed. All medical records are maintained in a confidential manner.
 

Group Insurance: Employee premiums paid by City through a cafeteria style program for medical, dental, vision, life and long term disability insurance.  Employees have a choice of variety of medical plans offered through PERS Health. Generous City paid contributions are made toward dependent coverage for medical, dental, and vision insurance.
 

Retirement: The City contracts with the California Public Employees Retirement System (CalPERS). The City’s Retirement Formula for Classic Members as defined by the Public Employee’s Pension Reform Act (PEPRA) is 2% at Age 60. All new Employees as defined by the Public Employee’s Pension Reform Act (PEPRA) are subject to the CalPERS 2% @ Age 62 Retirement Formula. Employees pay a specified amount of the Employer and Employee Contributions with the City paying the remainder.
 

Vacation Leave: 10 days per year, increased to 15 days per year after 3 years, increases to 20 days after 7 years, increased to 22 days after 15 years. Vacation allowance shall be increased one (1) day per year after completion of twenty (20) years of service with a maximum of twenty-five (25) days after twenty-five (25) years of service.
 

Holidays: Thirteen and a half (13 ½) paid holidays per year. Per the adopted Confidential MOU, employees in this unit will also be paid for the following holiday office closure dates: December 27, 28, 29, 30, 2022.
 

Sick Leave: Earned at a rate of 8 hours per calendar month of service with no accrual limit. Provision for partial cash payout of accumulated sick leave upon retirement with ten years of service or more.
 

Administrative Leave: Eighty (80) hours of administrative leave for unit members per fiscal year.
 

IRS Flexible Spending Plan: IRS Code, Section 125 which provides for pre-tax contributions for unreimbursed medical, insurance premiums and dependent care expenses.
 

Life Insurance: City pays $100,000 Life & AD&D Insurance.
 

Bilingual Pay: City pays $175 per month upon assignment.
 

Deferred Compensation: Optional Voluntary 457 Plan available.
 

Other Benefits: Education/Tuition reimbursement, Employee Assistance Program (EAP), Longevity Pay, Professional Development Incentive and credit union privileges.
 

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.  Any provisions contained in this bulletin may be modified or revoked without notice.