Director, Planning

Management
Full-time
Contra Costa Transportation Authority
11/15/2019
tgrover@ccta.net
9252564722

General Overview

The Director, Planning has primary responsibility for planning, organizing, and directing the planning activities of the Authority, overseeing the Growth Management and Congestion Management Programs and all related technical work. Through such work and with the aid of computer models, the Authority is able to craft policies that will result in a better transportation system. Working with the Planning Committee (PC), the Director, Planning coordinates studies and the development and prioritization of transportation, transit and mobility projects. The Director, Planning is responsible for direction and supervisory oversight of the Planning Department. The Director, Planning reports directly to the Executive Director.

Distinguishing Characteristics

The Director, Planning must have demonstrated ability to work within a complex and diverse public sector environment, with proven experience in transportation, urban, or community planning.  Additionally, the Director, Planning is able to demonstrate in-depth knowledge and experience in the following areas:
 
  • The principles and practices of land use planning, which includes providing technical assistance and policy analysis supporting local jurisdictions in linking land use planning with assessments of transportation impacts, and development of appropriate mitigation;
  • The role of planning in developing a multimodal transportation system;
  • The conduct of planning and the development of policy recommendations for consideration by decision-makers;
  • The understanding of applicable federal, state, and local legislation related to transportation planning and programming, including knowledge of the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA) relative to transportation planning and project environmental review processes, requirements for greenhouse emissions and vehicle miles traveled per Senate Bill 743;
  • The understanding of local, state, regional, and federal funding sources and eligibility of uses;
  • The development of short- and long-term strategic planning which includes innovative mobility solutions;
  • The ability to Identify, obtain, and monitor data to support the Authority’s initiatives;
  • The ability to facilitate and support cooperative, integrated, innovative multi-jurisdictional planning efforts;
  • The integration of new technologies for effectively managing communications with internal and external stakeholders;
  • The project management principles and practices; and
  • The analysis of affordable housing and community stabilization relative to current and future state requirements and regulations

Primary Functions and Responsibilities
  • Managing the Authority’s Growth Management Program (GMP), Urban Limit Line (ULL) requirements, and Congestion Management Program (CMP) including preparation of the Countywide Transportation Plan, the Congestion Management Plan, action plans, planning policies, and guidelines. 
  • Administering regionally adopted Advanced Mitigation Programs, Complete Streets requirements, and Vision Zero principles.
  • Monitoring local compliance with program requirements.
  • Preparing policy analysis of local compliance issues for consideration by the Authority Board.
  • Facilitating an open, public review process of planning issues.
  • Overseeing the development, advancement, and maintenance of a state-of-the-art computer travel demand forecasting model including land use data and transportation network descriptions.
  • Advancing Authority practices, policies and procedures to adapt and plan for emerging transportation and mobility concepts and technology.
  • Developing and updating technical procedures for the analysis of short- and long-range impacts of land use decisions on transportation system performance.
  • Participating and facilitating in a multi-jurisdictional, cooperative planning process for assessing the impacts of new development on the local and regional transportation system.
  • Reviewing proposed local and regional development plans and programs for consistency with established guidelines, and provide recommendations to the Authority Board.
  • Developing, maintaining, and implementing the action items in the Comprehensive Countywide Bicycle and Pedestrian Plan.
  • Developing and planning for an integrated and coordinated transportation system that accommodates all users and modes of transportation.
  • Representing the Authority in meetings on planning-related matters before elected officials, regional transportation planning committees, technical advisory groups, and the public. 
  • Administering the Local Street Maintenance and Improvement Funds, Transportation for Livable Communities funding program, and the Pedestrian, Bicycle, and Trail Facilities program.
  • Serving as liaison to the Metropolitan Transportation Commission (MTC) to establish and maintain a long-range transportation-funding plan for incorporation into the Regional Transportation Plan.
  • Serving as liaison to the Association of Bay Area Governments (ABAG), to provide input and lessen the impacts of land use and housing policies and procedures developed by ABAG.
  • Overseeing the staffing and organization of various Authority advisory and working groups.
  • Preparing and maintaining the overall work program, staffing plan, and annual budget as the County’s Congestion Management Agency.
  • Retaining and managing consultant resources in accordance with established federal, state and local procurement procedures.
  • Conducting and directing research and analysis relating to transportation planning programs and goals.
  • Overseeing a variety of federally funded programs that are administered through MTC and ABAG.
  • Complying with records management standards and agency policies

Project Management
  • Preparing the scope, schedule, and budgets for various multimodal corridor studies, procuring consultant services, and overseeing the work of the consultants.
  • Administering corridor studies through a public process involving standing committees comprised of local staff and elected officials; facilitating discussion of new project concepts.
  • Developing new mobility project concepts for incorporation into the Countywide Transportation Plan and MTC’s Regional Transportation Plan.
  • Collaborating and coordinating with the Projects Department on the development and prioritization of transportation projects.
  • Partnering with transportation/transit professionals, public and private sector partners, to research leading-edge ideas and philosophies to address current and anticipated emerging transportation technology opportunities and challenges.
  • Developing collaborative, interdependent partnerships with cities, towns, counties, transportation network companies, and consultants, supporting and advancing strategic planning for regional transportation goals

Other Duties
  • Preparing and presenting reports to the Authority Board, other public agencies, and relevant advisory bodies with respect to transportation planning matters. Coordinating the planning activities of the sub-regional planning committees.
  • Adopting strategies to effectively serve community needs.
  • Directing and participating in various committees and task forces, organizing activities and providing staff support, preparing/reviewing narrative and statistical reports, correspondence, agenda items, policy papers, presentations, and, other written materials.
  • Meeting with consultants, the public, and other interested parties on transportation issues; provide public outreach.
  • Overseeing consultants and allocate associated workload.
  • Maximizing investments and seeking additional funding for community projects from local, state and federal resources in coordination with the other departments.
  • Negotiating, preparing, administering and monitoring consultant contracts and inter-agency agreements.
  • Supervising the planning section staff, conducting annual performance reviews, advising the Executive Director on staffing issues and necessary actions for continued staff development.
  • Developing, recommending and implementing solutions to planning and administrative policy issues.
  • Performing other duties as required and/or assigned

Operations
  • Assisting the Executive Director in defining work program goals and objectives. 
  • Functioning as Planning Committee, Citizens Advisory Committee, and Countywide Bicycle and Pedestrian Advisory Committee chief liaison for agenda item decisions, packet development and review.
  • Authorizing expenditure of funds in accordance with the approved budget.

In order for the Authority and the employee to function effectively, the individual in this position must possess the following attributes:

The ability to (1) work in a dynamic environment requiring timely responses to changing circumstances; (2) function effectively under the pressure of recurring deadlines; (3) prioritize workload and be organized; (4) exercise sound judgment within established guidelines; and (5) maintain high ethical standards;
The ability to exercise tact, diplomacy, and courtesy in working with members of the general public, Authority Board members, other government officials, professional and technical colleagues, and staff; Establishing and maintaining effective working relationships with staff, elected officials, stakeholders, consultants, community groups and the public;
The proficiency with standard computer programs including word processing, spreadsheets, database and internet access;
The ability to prepare a budget, monitor procedures, and retrieve and analyze data;
The ability to manage a wide variety of activities; provide direction for projects and planning, assign priorities and meeting deadlines; supervise and evaluate work of assigned staff and consultants;
The skills to establish public/private partnerships including models for partnering with the private sector that can financially benefit innovative transportation solutions;
The ability to convey excellent people management skills.
The ability to communicate technical information effectively through writing and verbally through presenting to diverse audiences. 
 
Education and/or Experience

BA/BS degree in transportation engineering and/or urban planning or a related field from an accredited college. MS/MA, MBA or similar advanced degree is desirable.
Eight (8) years of progressive levels of supervisory and management experience with at least four years of experience working with a public agency.
Experience in advanced planning and project management with the ability to effectively manage many diverse projects; experience coordinating cross-functional teams is preferred.Experience reporting to and interacting with a Board of Directors/Council and providing information for Board/Council