Under direction of the City Manager, the Finance Director is head of the Finance Department. The Finance Director is to perform and/or supervise complex professional, supervisorial, administrative, and technical accounting and finance functions. The Finance Director plans, implements, directs, and administers the City’s financial activities including but not limited to general and subsidiary ledger accounting and reporting, internal auditing and preparation of periodic and annual financial reports; coordinates the annual independent audit; manages investments; prepares and monitors the annual budget; and treasury functions; coordinates assigned activities with other departments and outside agencies; and provides highly responsible and complex administrative support to the City Manager and City Council.
SUPERVISION RECEIVED AND EXERCISED
Receives administrative direction from the City Manager.
Exercises direct supervision over assigned management, professional, technical and administrative support staff.
EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
Develop, plan, and implement department goals and objectives; recommend and administer policies and procedures.
Plan, organize and direct the financial activities of the City including accounting, cash management, investments; revenue billing, tracking and collection; payroll; purchasing; bond and other debt issuances.
Prepare the annual budget by coordinating the accumulation of information, preparing revenue, expenditure and other projections and compiling the proposed budget document; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures.
Develop and implement fiscal support systems and procedures to meet the City’s goals and objectives including, but not limited to budget monitoring, financial analysis and reporting, revenue and expenditure tracking and projecting; manage City idle cash; prepare financial reports and analyses as requested by the City Manager.
Evaluate, implement, and monitor computerized accounting and financial systems.
Evaluate, develop, implement and monitor the City’s system of internal controls.
Assure timely preparation and filing of financial reports mandated by law.
Coordinate department activities with those of other departments and outside agencies and organizations; provide staff assistance to the City Manager and City Council; prepare and present staff reports and other necessary correspondence.
Direct, oversee and participate in the development of the department's work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
Select, train, motivate and evaluate staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the department.
Perform City Treasury functions and ensure that investments and cash handling operate timely, safely and securely.
Ensure compliance with purchasing policies and procedures, fixed asset accounting policies, and applicable Federal, State and local laws, ordinances and regulations.
Direct preparation of data for labor contract negotiations.
Attend City Council meetings and other meetings as directed.
Represent the department to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary.
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Foster an environment that embraces diversity, integrity, trust, and respect.
Be an integral team player, which involves flexibility, cooperation, and communication.
Perform related duties as assigned.
Legal, moral, ethical standards of conduct; principles and techniques of supervision.
General Accepted Accounting Principles.
Principles and practices of municipal accounting, auditing and financial reporting.
Principles and practices of cash management and investment.
Principles and methods of statistics and research.
Municipal purchasing practices and procedures.
California Public Employees Retirement System (CalPERS).
Principles and practices of leadership, motivation, team building and conflict resolution.
Laws, regulations, and principles of bonds and other debt issuances.
Payroll processing practices and procedures and applicable laws and regulations.
Laws and regulations affecting municipal and redevelopment financial operations.
Organizational and management practices as applied to the analysis and evaluation of programs.
Principles and practices of organization, administration, and personnel management.
Principles and practices of budget preparation and administration; revenue and expenditure projections; cost determination.
Plan, direct and control the administration and operations of the finance department.
Develop, revise, install, and maintain accounting systems, procedures, and controls.
Interpret financial transactions and their underlying documents and principles.
On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes and procedures; observe performance and evaluate staff; problem solve department related issues; and explain and interpret policy.
On a continuous basis, sit at desk and in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
Prepare and administer department and City budgets.
Prepare complex financial reports and analyses.
Develop and implement department policies and procedures.
Gain cooperation through discussion and persuasion.
Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
Interpret and apply City and department policies, procedures, rules and regulations.
Effectively present and articulate the City budget to City officials, staff and the public.
Supervise, train and evaluate assigned staff.
Use sound judgment in recognizing scope of authority.
Operate and use modern office equipment including computers and applicable software.
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
Exhibit discretion and integrity when handling sensitive situations.
Utilize appropriate safety procedures and practices for assigned duties.
Communicate effectively orally and in writing.
Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
Establish and maintain effective, cooperative, and collaborative working relationships with the public, City officials and staff.
Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.
Experience and Education
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Seven years of increasingly responsible experience in municipal accounting, financial reporting, and budgeting; including two years of administrative and management responsibility.
Bachelor’s degree from an accredited college or university with major course work in Accounting, Finance, Business Administration or a related field.
License and Certificate
Possession of, or ability to obtain, an appropriate, valid California driver’s license.