Senior Management Analyst

Management
Full-time
City of Brisbane
12/09/2022
hrstaff2@brisbaneca.org
(415) 508-2117

Under the general supervision of the City Manager, the Senior Management Analyst performs a wide variety of difficult, routine and complex administrative, technical and professional work in analyzing and administering a variety of functional areas. Such areas may include, but are not limited to, budget development; administration and fiscal reporting; citizen engagement and community outreach; development and administration of contractual agreements, leases, and grants; evaluation and development of management policies and procedures; management of department-specific programs and functions. 
This position will provide support to the City Manager’s Office by assisting departments in development of their priority-based budget and representing the City Manager in cross-departmental committees. This position will also conduct detailed research and provide both written and verbal reports to the City Manager and City Council. The Senior Management Analyst may oversee and administer specific programs for the City on behalf of the City Manager, this may include implementing policy and procedural recommendations applicable to assigned programs and projects. A full classification description is available online at: https://www.brisbaneca.org/hr/page/jobdescriptions

Class Characteristics
This is a professional-level position in which the incumbents perform routine, difficult, and complex administrative and technical work under general supervision, where assignments are subject to infrequent review while work is in progress and upon completion. This position uses independent judgment and analytical abilities, which require sound grounding in municipal government and/or assigned program area fundamentals, as well as the ability to independently solve problems of moderate difficulty. Strong written, verbal, interpersonal, and human relations skills are essential for incumbents assigned to this classification. This position regularly performs routine and specialized day-to-day department office support work. This position may be responsible for supervising and providing direction to clerical support staff. This position is distinguished from the Administrative Management Analyst in that the assignments are more complex and difficult in nature, and may have staff supervision responsibilities. It is distinguished from the Principal Analyst in that the latter has more complex assignments, sensitive projects and negotiation responsibilities of a confidential nature.

Examples of Duties (Illustrative Only)
Works with department managers to design strategies on citizen engagement and community outreach efforts
Performs statistical research, analyses, and reports regarding department functions and program areas.
Interprets rules, regulations, laws, and policies relating to department programs and projects.
Answers requests for information from internal and external customers
Analyzes data and develops written summaries, reports, and research findings.
Reviews proposals for new or revised classifications and makes recommendations for appropriate salary.
Researches and keeps current on pertinent information and developments in all areas of local government.
Provides assistance to the City Manager or designated department head in the development and implementation of programs, policies, and procedures.
Performs routine and specialized day-to-day office support work, which requires detailed knowledge of assigned department policies and procedures.
Prepares correspondence, forms, and specialized documents and attends to a variety of administrative duties; performs all other related duties as required or assigned.
Conduct online research regarding department media and publicity activities, as directed.

Qualifications:
Knowledge of:


Principles, practices, and techniques of public administration applicable to a variety of city administration functional areas,
Research techniques and practices, including statistical concepts and methods.
Laws, regulations, municipal codes, ordinances, and resolutions relating to various city administration functions.
Principles, practices, and concepts of city administration.
Standard office administrative practices and procedures, including the use of standard office equipment.
Business letter and report writing and the standard format for reports and correspondence.
Computer applications related to work, including spreadsheet, word processing, and database applications.
Records management principles and practices.
Basic functions and activities of municipal government.
Techniques for dealing effectively with the public and City staff, in person and over the telephone.
Principles of management, supervision, training, and employee development.

Ability to:
Acquire a thorough knowledge of policies and regulations related to department functions, the City, and other applicable agencies.
Provide accurate interpretations of policies and regulations.
Prepare a variety of reports and analyses, which are written clearly, concisely, and accurately.
Analyze and interpret a variety of municipal programs.
Analyze issues and make recommendations to resolve administrative and procedural problems.
Establish, maintain, and research City and department files.
Develop written presentations and reports, which include drawing conclusions and making recommendations.
Establish and maintain effective working relationships with, employees, City officials, public officials, vendors, contractors, and the general public.
Understand and follow directions.
Organizing own work, setting priorities, effectively multi-tasking, and meeting critical deadlines.
Accomplish work with a minimum of supervision and with only general direction.
Maintain confidentiality of sensitive information and records.
Assist directing the work of others on a project or day-to-day basis; train others in work procedures.
Deal courteously, effectively, and tactfully with the general public and outside organizations and groups.

Skill in:
Making effective presentations to groups.
Preparing, administering, and promoting public announcements, and press releases.
Analyzing department programs and systems.
Word processing and database management with speed and accuracy.
Problem resolution methods.
Website and social media management.
Using office automation and software applications to facilitate public relations activities.

Education and Experience:
Any combination of experience and education that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Education: 
Possession of a Bachelor’s degree from an accredited college or university with major course works in Public Administration, Economics, Business Administration, Political Science, Public Policy, or closely related field. Master in Public Administration or Business Administration is desirable. Experience beyond that required below in a professional or support capacity in a government department may be substituted for the required education on a year-for-year basis.

Experience:
Three years of paid, full-time experience involving progressively responsible administrative analyst work. Administrative analyst experience in a public agency setting is highly desirable.

Licenses:
Possession of or the ability to obtain an appropriate, valid California driver’s license, and have a satisfactory driving record.

SALARY AND HOURS:
$8,300.82 - $8,715.07 - $9,151.72 - $9,608.52 - $10,087.72 per month
Appointments are generally made at the first step in this range.  This is a full-time, 40 hours per week position. 

BENEFITS:
This position is eligible for benefits under the Mid-Management/Professional memorandum of understanding. Health benefits are offered through the CalPERS Health Program. The City contributes to a flexible compensation plan towards the cost of health plans offered, up to family coverage. The city provides paid vision through VSP, dental through a self-insured reimbursement program, long-term disability, and life insurance coverage through Voya Financial, and an Employee Assistance Program through MHN. Retirement benefits are provided through CalPERS, 2%@60 for “Classic” members, 2%@62 for “New” members. The City will make a contribution of 5% to a Deferred Compensation 457B plan with additional matching available. Flexible spending accounts (Health and Dependent Care) and transportation spending accounts are also available. Free commuter shuttle to and from BART and Caltrain. Additional benefits include access to an annual health and wellness reimbursement for qualifying health-related expenses and an option to request an alternative work schedule, where eligible employees may choose to adjust their 8-hour workday/40-hour work week. Vacation accrual amounts increase with continuous years of service (80 hours annually for the first 4 years, 120 hours annually after 4 years and 160 hours annually after 9 years of service).
 
APPLICATION PROCESS:
Interested candidates must submit a completed online application at www.calopps.org/city-of-brisbane
Applications must be received by Friday, December 9th at 5:00 PM
 

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